Corporate travel remains fundamental for many organizations. Even though virtual video calls and remote environments are on the rise, face-to-face meetings still reign supreme when fostering long-lasting business relationships.
But with this, corporate travel can be understandably stressful; business travelers are subject to a lot of responsibility and a surplus of pressure. The organization’s fate might be determined by the outcome of one singular cross-border meeting.
So, we’ve listed some valuable tips for successful corporate travel. These tips cover some of the more overlooked details of planning and preparing for a corporate trip while also delving into some helpful advice to stay on top during your stay.
Invest In Quality Luggage
The type of luggage you use will influence some elements of your trip. If your baggage is too small, you won’t be able to pack in everything you need. Unfortunately, if you don’t have quality travel luggage, the contents are at a higher risk of damage. So, it’s wise to invest in quality carry-on luggage for your travels.
Find Time To Stay Productive
When traveling for business, it’s imperative to stay productive and view your stay as more business orientated than leisure. Even though it’s also essential to add in rest time and plan your trip itinerary so that you have some extra time to explore and unwind, productivity is still a central priority.
As a result, consider time management hacks to help you utilize your time best. There are ways to stay productive during your flight, as you can use this time to review essential documents or appointment specifics.
Book Your Flights Early
It can be pretty daunting to leave flight bookings to the last moment only to find yourself in a situation where no flights are available. Moreover, last-minute bookings can sometimes be more expensive.
The best approach is to book your flights as soon as possible. In addition, opt for early morning flights to avoid instances of flight delays. With earlier flights, tickets are also typically cheaper.
Research Your Destination
Corporate travel doesn’t really allow much time for mishaps and waiting around. So, if you don’t know anything about your destination, you might find yourself in a time-crunch when battling to navigate your way.
It’s imperative to research your destination to plan your travel within the destination. Furthermore, research will give you insight into available public transport systems, rideshare options, and vehicle rental offerings.
Plan Your Transport Method
Of course, you will need to get around while away on business. You’ll need to travel from the airport to your choice of accommodation. And from there, you will probably be traveling to and from appointments.
In addition, you will probably need transportation to various amenities such as retail spaces and even gym facilities. So, it’s essential to decide how you will get around.
Depending on your destination, public transport is typically the most affordable solution. Although, if systems are not safe or are not accessible enough, it’s wise to consider vehicle rental offerings or rideshare services.
Pack In Some Entertainment
Even though you are away on business, there’s no doubt that you will still have some time off to relax. With this, work-life balance is fundamental and should be prioritized even during corporate travel.
So, it’s worthwhile to pack in some entertainment to keep you busy when you have extra time. Consider books, digital readers, or other particular interests you may have, such as sketching.
Use Corporate Travel Management Software
These days, there’s an app or platform for just about everything, from apps that help you manage time and track sleep quality to platforms that can help you simplify corporate travel management.
Corporate travel management apps offer features like collaborative booking, reporting functions, invoicing, calendar functions, and so much more. These apps will help you manage every aspect of your trip, from booking flights and accommodation to creating your travel itinerary and much more. There’s no doubt that using this type of app will ensure a successful corporate trip.
Pack In Multifunctional Outfits
It’s never a great idea to overpack, even more so when business is the reason for travel. It’s best to pack in a variety of workwear garments of the same style type, this way, you can switch up your outfits easier and pack in fewer items.
When it comes to sleepwear, it’s best to consider packing in comfort clothing or gym clothing as these are multifunctional outfit choices.
Never Over Budget With Your Time
Even though it might seem like a great idea to pack your schedule so that all your time is dedicated towards appointments and other business responsibilities, this common mistake will leave you realizing you don’t have enough time.
Your schedule should leave enough time between appointments and responsibilities for stress-free travel and preparation time. So, rather under budget with your time, as this enables you to manage your time best.
Choose Comfortable Accommodation
When it comes to finding accommodation that’s suitable for a business trip, you’ll probably find that private listings like Airbnb rentals and serviced apartments are the best options.
These types of accommodation are typically fully furnished and spacious enough to allow comfort. Hotel rooms are pretty cramped and undoubtedly expensive, so it’s wise to consider more suitable options. With this, it’s also essential to book your stay as soon as possible. Not being able to find reasonable accommodation upon arrival is just as stressful as not finding an available flight at the last minute.
While corporate travel is often stressful, planning and preparation are the best ways to avoid unfortunate predicaments. Booking flights in advance, opting for early morning flights, investing in quality luggage, and using travel management software are all ways to prepare and stay on track.
That said, it’s also essential to prioritize a healthy work-life balance while away. Make sure you have sufficient time to rest, opt for comfortable accommodation, and consider adding a day or two to your business trip for some leisure activities like sightseeing.